Exchange of information is one of the biggest challenges in fast-scaling company. Organization’s growth often translates into an increase in the number of employees. Each new person onboard is an additional set of skills, talents, and information. Depending on organizational structure, people work together in departments, project groups, etc.

Because of the universal problem characteristic, individual company conditions don’t affect overall communication problem. That is why – in most cases, off-the-shelf collaboration software will pass the test. Problem Most of the operational activities are grounded in the processes of gathering, proceeding, and exchanging information. Exchange of information is one of the most challenging and universal processes most of the companies have to face. To name a few issues related to storage, access, and knowledge flow:

• Materials often scattered between departments, project groups, devices, etc.
• Chaotic communication divided between emails, chats, calls, etc.
• Lack of access to communication history for all the stakeholders.
• Lack of unified systems to verify employee’s performance or work progress.

Solution Some of the SaaS product solutions can address each of the named problems:

• Google Drive/Dropbox – cloud systems of data storage, make information easily shareable and accessible for all the company members, or chosen groups. Such solutions enable teams for online collaboration space to work on particular projects, including documents such as presentations or spreadsheets.
• Slack – internal communication software. The app creates collaboration space for common work, communication, and file exchange. The whole chat, organized around channels – enables employees to communicate instantly and transparently. All the stakeholders have access to information without unnecessary mailbox overloading.
• Asana –a solution designed to assign, manage task-oriented projects. The project collaboration software includes features such as creating roadmaps, task boards or structuring processes.

Results

• Dropbox – with over 72 offices in the world, thanks to Dropbox Expedia is able to collaborate on multiple projects in real-time.